Job Description

*** Hiring: Operations Administrator – Keep Our Office Running Smoothly While Supporting a Bigger Mission

Full-time with benefits or will consider Part-time for right candidate

We’re a career coaching and matchmaking firm that helps construction management professionals take the next step in their careers and we’re growing.

We’re looking for a Front Desk Administrator to manage day-to-day office functions, support our internal systems and technology, and help ensure a professional, productive, and welcoming environment for our team and guests. If you love being the glue that holds a high-performing office together, this is the role for you.

Who You Are:

• A proactive communicator with strong interpersonal and verbal skills, you create a welcoming, helpful atmosphere from the front desk to the inbox.
• An organized multitasker who stays calm under pressure and knows how to prioritize what matters most.
• A tech-savvy problem solver who is comfortable navigating Microsoft 365 and eager to learn new systems, including CRMs and office IT tools.
• A detail-driven doer who maintains a neat environment, accurate records, and functional systems, without needing constant supervision.
• A confidential and professional presence who understands discretion and fosters trust among team members.
• Comfortable supporting special projects and jumping in where needed to keep operations moving.
  

What You’ll Do:

• Manage front desk responsibilities and serve as the first point of contact for guests, callers that don’t have direct extension and internal staff for direction.
• Maintain a tidy, fully stocked, and professional office environment across all suites.
• Open and close the office, oversee mail/packages, track supplies, and support team logistics.
• Assist with digital and physical file organization, data entry, and documentation.
• Provide IT support for basic troubleshooting and meeting setup (both in-person and online).
• Maintain and organize IT inventory and help prepare for internal meetings and events.
• Support cross-functional projects and ensure timely coordination of administrative tasks.
  

Why This Role Matters:

Our team can’t function at its best without strong operational support. You’ll play a key role in making sure the environment, systems, and tools that fuel our work are always ready to go, allowing us to focus on helping construction management professionals grow their careers with purpose.

Why Join Us:

Since 2004, we’ve helped construction management professionals nationwide take ownership of their career paths through our trademarked coaching and matchmaking process. If you want to work with a mission-driven, team-oriented company where your role truly makes a difference every day, apply now.

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