Job Description

We are looking for a freelance Executive Assistant for a media & entertainment company hybrid out of their Burbank, CA offices! The Television Network is seeking an Executive Assistant to support two Executive Vice Presidents of Media Planning. In this role, the Executive Assistant will provide comprehensive administrative support that include managing schedules, calendars, and meetings. The Executive Assistant will be responsible for coordinating with internal and external parties to ensure seamless communication and efficient time management. Their ability to multitask, prioritize, and maintain confidentiality is crucial to the success of the executives and the team.

Responsibilities:

• Manage schedules, calendars, and meetings for two VPs, including the coordination of meetings with all relevant information, and responding to meeting requests promptly.
• Tactfully manage executives’ time, multi-task and communicate clearly and effectively with all team members
• Arrange travel plans and create detailed itineraries for executives
• Record and maintain agendas and notes for meetings
• Prepare business-related expenses using Concur/SAP travel proxy role in a timely manner and ensure all direct reports’ expenses are coded appropriately
• Handle executives’ mail and shipping requests, orders supplies/materials and process invoices (when necessary)
• Schedule and manage set up for conference rooms, meetings, and video conferences as needed, which may include:
• Working with internal and external stakeholders (e.g. Coordinators, Executive Assistants) to confirm attendee lists.
• Arrange logistics such as parking passes, catering, and seating for participants
• Escorting external guests to conference room as needed
• Ensuring AV set-up is in working order and calls are connected with sufficient time prior to the meetings.

Required Qualifications:

• A minimum of 2 years of previous administrative experience on a high-volume desk.
• Maintain standards of strict confidentiality with respect to all matters and documents
• Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when executive is out of the office
• Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work
• Proactively anticipate needs of executive and manage office time efficiently
• Ability to maintain an efficient office, files, database, and information
• Professional, friendly, easy-going manner to handle varied personalities, responsibilities, and assignments
• Ability to multitask and deliver under tight deadlines with a calm, professional manner
• Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives, as well as business unit contacts and key external partners
• High-level competency in general administrative skills including answering the phone, filing, etc.
• Excellent typing skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Keynote and Outlook for meeting requests and calendaring
• Ability to work overtime when necessary
• Team player - willing to work with other assistants and staff at all levels in support of the marketing team in Burbank, D.C., New York and worldwide
• Positive attitude and the ability to be proactive, resourceful, and flexible
• 3+ years administrative experience with one year supporting an Executive level
• Candidate should have a strong passion for entertainment and should be familiar with a variety of industry concepts, practices, and procedures, especially in marketing
• Experience in the entertainment industry, ideally in publicity, media or marketing
• Ability to troubleshoot tech issues as they arise
• Overall knowledge with the SAP and Concur system

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.#LI-CB1

Job Tags

Hourly pay, Contract work, Freelance, Work at office, Worldwide, Flexible hours,

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