Job Description
Benefits: - 401(k)
- 401(k) matching
- Bonus based on performance
- Company parties
- Competitive salary
- Dental insurance
- Donation matching
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
D. Kent Consulting Group, LLC (DKC Group) seeks a proactive and highly organized Executive Assistant to provide seamless administrative support to a dynamic executive team of three. This role demands a professional who can manage multiple tasks independently, handle shifting priorities, and maintain smooth operations for the executive team. Key responsibilities include managing complex calendars, arranging travel and expenses, preparing materials for meetings (such as research, agendas, and presentations), and attending meetings to take notes and track follow-up actions. As the primary point of contact for the executives, the Executive Assistant serves as a gatekeeper, minimizing interruptions to their workflow. This position also involves managing the executive’s email, prioritizing messages, and responding on their behalf when appropriate. The ideal candidate will be able to work efficiently under pressure, handling a wide range of tasks and sensitive matters with discretion and professionalism.
Key Responsibilities - Act as a gatekeeper and first point of contact for the executive to reduce significant interruptions to their workflow.
- Optimize an executive's time and handle strategic projects.
- Leverage understanding of the federal government and related job experience to prioritize an executive's time, anticipate needs, and address issues before they arise.
- Design and improve internal business processes that increase organizational efficiency and performance, ensuring tasks and assignments are completed on time.
- Maintain relationships and communications with senior direct reports and other key stakeholders.
- Prioritize and follow up on incoming issues and concerns addressed to the Executive, including those sensitive or confidential. Determines appropriate course of action, referral, or response.
- Serve as a communicator and barometer between the Executive's office and internal departments: demonstrating leadership to maintain credibility, trust, and support with senior management staff.
- Provide leadership to build relationships crucial to the organization's success and manage various special projects for the Director, some of which may have an organizational impact.
- Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CXO's ability to lead the organization effectively.
- Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure.
Highly Desirable - Professionalism with exemplary work ethic
- Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail
- Solid interpersonal skills and the ability to build relationships.
- Expert-level written and verbal communication skills
- Demonstrate proactive approaches to problem-solving with strong decision-making capability
- High emotional intelligence
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrate the ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- A forward-looking thinker who actively seeks opportunities and proposes solutions
Requirements - Bachelor's degree required
- Minimum of 3 to 6 years of experience supporting C-Level Executives, preferably with experience working in the federal government or public sector
- Experience and interest in social media communications.
- Proficient in Microsoft Office 365 Tool Set (Outlook, Teams, Word, Excel, and PowerPoint), Adobe Acrobat, and SharePoint.
Flexible work from home options available.
Job Tags
Flexible hours, Shift work,