Primary Job Responsibilities
Database Management
• Oversees the implementation of data entry best practices and standards and is responsible,
in partnership with the Director of Development, for ensuring the accuracy and integrity
of data in the platform.
• Enters and acknowledges all gifts and maintains records of acknowledgment letters.
Proactively leads database maintenance while ensuring the overall accuracy, integrity,
and reliability of donor data.
• Designs, builds, and delivers complex reports and lists to facilitate the work of the
development team; this includes custom reports and analyzing trends.
• Provides support for all direct mail and digital appeals, as well as runs reports for and
manages RSVPs for special events.
• Generates capital campaign and annual fund pledge reminders, tracks pledge payments,
and follow-up on outstanding or overdue pledges.
• Creates extensive donor lists for the Annual Report as well as assists with the completion
of the DASL Report.
• Provides database training, including policies and procedures, to all users and oversees
security features, accounts, roles, and privileges for users.
• Supports the Director of Development and broader advancement team with more in-depth
database analysis based on donor trends and will help address evolving stewardship
needs.
• Reconciles gifts with the business office throughout the year and for the annual audit.
• Assists with the preparation of written materials, including correspondence, solicitation
and proposal materials, and acknowledgments.
• Works with colleagues in the management of the office, including ordering supplies as
needed.
• Assists in uncovering new donors through prospect research methods such as data
screening and analysis of external wealth information sources.
• Stays abreast of new and developing tools, technology, and processes and makes
recommendations regarding updates/upgrades or new tools needed.
• Performs other duties as necessary.
Some work will be required, with notice, on evenings and weekends to support major fundraising and stewardship events for alumni, parents, and friends of the school. Required events include
but are not limited to, Back to School Night, Harvest Market, the Alumni Holiday Party, end of
the calendar year coordination, Day of Giving, Alumni Weekend, Graduation, and closing of the
fiscal year.
About Indian Springs School
Indian Springs School in Indian Springs, Alabama, brings together a diverse cohort of around 340 boarding and day students in the 8th-12th grades on a 350-acre campus where nature serves as both inspiration and laboratory. Students from more than 11 states and 16 countries work together with Springs’ 40 accomplished teaching faculty members in a shared governance model. Students discover their passions by participating in everything from athletics to our renowned choir to student-run scholastic, service, and special-interest clubs. Our broad curriculum, idyllic setting, innovative independent study and cross-curricular learning opportunities, international community, cutting-edge, Silver LEED-certified classrooms (opened in 2015), and a brand new Community Commons (opened Fall 2022) all enhance the dynamic and collaborative learning and teaching environment that opens doors to new ideas and new possibilities. Founded in 1952 and led for its first 20 years by forward-thinking educator Dr. Louis E. “Doc” Armstrong, Springs has roots in the progressive educational philosophy of John Dewey, who inspired our motto: Learning through Living. Our mission is to develop in students a ... love of learning and creativity, a sense of integrity and moral courage, and an ethic of participatory citizenship with respect for individuality and independent thought. From the earliest writings that brought our school into being, we have referred to ourselves as the “school community,” conspicuously linking teachers and students into a passionate and welcoming academic village where learning is both an individual pursuit and a collective endeavor in which we seek to understand our world and one another. One of our best-known alumni, author and educator John Green ’95, has said that Springs is where “all at once, I became a learner ... because I found myself in a community of learners.” As members of this passionate community, Indian Springs students are ready for college and prepared for the world. Visit our website:
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