Job Description

Job Description and Duties

Under the supervision of the Correctional Counselor III (C&PR), the Correctional Case Records Manager manages and directs a wide variety of inmate records functions with the ultimate responsibility for security and integrity of the inmate files.  The Correctional Case Records Manager is liaison with departmental counsel, courts, administrators, law enforcement agencies, Attorney General, Board of Prison terms and other jurisdictions.  He/she will represent the State as an expert witness; identify needs, develop and submit budget proposals, review and direct implementation of policy, procedure and legislative statues; serve on special committees as requested; make decisions on first level inmate appeals; interview applicants and make recommendations to fill Records Office positions and supervise and train subordinate staff. Other duties as assigned.

Individuals who are eligible for a Training and Development Assignment may also be considered for this position(s).

You will find additional information about the job in the .

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Special Requirements

1. Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

2. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

3. Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan fingerprinting, and Tuberculosis testing prior to appointment followed by departmental annual Tuberculosis testing/evaluation thereafter.

4. Pursuant to the Public Health Orders (Guidance for the Use of Face Coverings and State and Local Correctional Facilities and Detention Centers Health Care Worker Vaccination Requirement) issued by the California Department of Public Health and the directive Mandatory COVID-19 Vaccines and Testing for Institution Staff issued by the Department of Corrections & Rehabilitation (CDCR), all staff assigned to this post/position may be required to show evidence of full vaccination and booster for COVID-19, absent an approved reasonable medical or religious accommodation precluding them from vaccination.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 9/30/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Salinas Valley State Prison

N/A

Attn: Hiring and Recruitment Office

Salinas Valley State Prison-Attn: Hiring and Recruitment

P.O. Box 1020

Soledad , CA 93960

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Salinas Valley State Prison

N/A

Hiring and Recruitment Office

Salinas Valley State Prison-Attn: Hiring and Recruitment

P.O. Box 1020

Soledad , CA 93960

After 4:00 pm submissions, please slide underneath the door to meet Final Filing Date. Thank you.

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Salinas Valley State Prison is located in beautiful Monterey County which is home to prestigious wine country, world famous golf courses, breath taking ocean views, easy commute, mild temperatures, clean air and an agriculturally rich region.  In addition, parking at SVSP is free!

Recruitment and Retention: 
*Case Record Manager receive an additional $200 per month after 12 Qualifying Pay Periods. *

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Maria Bugarin
(831) 678-5694
[email protected]

Hiring Unit Contact:
Silvia Tamayo-Banda
(831) 678-5635
[email protected]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Jovita Barchacky
(831) 678-5534
[email protected]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

• Various types of appointments may be considered, HOWEVER if you are a State employee requesting a T&D Assignment, this MUST be indicated on your application or by selecting "Other" as appointment type and typing in “T&D Assignment” when prompted during online submission.

• All applicants other than T&D must meet the Minimum Qualifications for the classification.

• Positions filled as limited term or as a Training and Development may become permanent. 

• All applications will be screened (based on information provided on your application) and only the most qualified will be interviewed.  Therefore, please be as thorough as possible when filling out application. Please attach resume or additional documents if necessary.

• Incomplete applications will be screened out.

Job Tags

Permanent employment, Full time, Work at office, Local area,

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