Job Description

Job Title:  Associate Director

The strength of our creative capability and innovative thinking has led to some of the world's most celebrated, effective, game-changing work for top brands. Maximizing that strength means bringing together people with different backgrounds, identities and lived experiences and creating the conditions where they feel empowered to boldly share the fullest expression of their unique worldview. We fiercely believe in the power of creativity and innovation to positively influence society and inspire greater equity and inclusion within the communities we serve. So, every day we deliberately and intentionally choose to embody our global philosophy of Conscious Inclusion and, in turn, fuel our mission to build enduring brands together.

The Role:

We are looking for a Global Events Associate Director to join our Corporate Communications team based in NYC. This person will help with the creation and execution of the global event strategy and overall execution for Omnicom Production, as well as support initiatives and activations for our regional markets. Additionally, this person will also serve to project-manage, working closely with the SVP to enhance the flow of communications and promotions of all activations.

What You Will Do:

The Associate Director, Global Events for Omnicom Production will be required to:

• Support the SVP of Global Events with the end-to-end planning and execution of high-profile hybrid and in-person experiences, including brand summits, executive dinners, leadership meetings, CES, Cannes Lions, and other turnkey industry events.
• Lead project management across multiple global initiatives from ideation to post-mortem, maintaining detailed timelines, run-of-show documents, and production schedules.
• Oversee the integration of design specifications, event branding, and AV production in collaboration with internal design leads or external freelancers.
• Work closely with the executive team to manage awards ceremony participation and corporate presence, including seating arrangements, communications, and brand representation.
• Act as a key liaison between Global Events and the Communications team, ensuring seamless collaboration across MW global events, agencies, and regional markets.
• Draft communications, timelines, internal presentations, and event briefings for leadership and stakeholders.
• Support corporate communications in promoting pre- and post-execution events through internal channels and social media.
• Manage day-to-day event operations, including registration platforms, rooming lists, agendas, file organization, print/video asset coordination, and internal reporting.
• Input and manage event information via IPG Meeting platforms to support site selection and planning.
• Assist with pre-production coordination (e.g., vendor communication, talent scheduling, IT testing) and post-production support.
• Maintain distribution lists, status updates, and ensure all teams are aligned with deliverables and event milestones.
• Partner with finance to develop purchase orders (POs) and manage vendor payment processes.
• Track budget accruals and provide financial updates, maintaining oversight with the SVP of Global Events.
• Support logistics and inventory management, ensuring assets are accounted for and delivered on time.
• Supervise team members to ensure a premium customer experience aligned with company standards.
• Maintain brand consistency and integrity across all channelsdigital, social, printand throughout all activations.
• Ensure accurate and thoughtful brand representation in all external-facing elements, including signage, presentations, and multimedia content.
• Provide responsive and proactive support on all event-related inquiries and needs
• Perform additional tasks, as assigned, to support the continuous success of the Global Events team.

Who You Will Be:

To be successful in this role, you will have demonstrable previous relevant experience and skills with the following:

Key Skills

• Strategic thinker with a hands-on approach who can manage multiple projects simultaneously while keeping quality
• Ability to manage internal teams with professionalism, diligence, and finesse
• Extremely detail-oriented and organized
• Understands the importance of time management and prioritization
• Strong written and verbal communication skills and are comfortable drafting presentations, timelines, and email copy.
• Exceptional attention to detail - nothing slips through the cracks. Your systems are organized, thorough, and scalable.
• Composed and effective in high-stakes environments, expertly prioritizing tasks and making sound decisions under tight deadlines.
• Familiar with AV, design specs, registration platforms, and collaborative tools, and can easily communicate between creative, technical, and strategic teams.
• Ability to work under pressure effectively without losing sight of priorities and deadlines

Experience

• 3-4 years of event/project management experience
• Bachelors degree or equivalent work experience
• Understanding variants of design formats (.jpeg, .ai, .pdf, .png, etc.)
• Ability to handle last-minute changes and carry through events with an air of calmness
• Detail and deadline-oriented, creative problem solver
• Ability to thrive and remain organized in an environment where priorities shift frequently
• Excellent interpersonal skills with the ability to communicate clearly and effectively at all levels
• Proficient in MS Office applications, Adobe Acrobat, and the event registration system Splashthat.
• Ability to travel domestically and internationally when needed

Disclaimer :

All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.

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